REIMBURSEMENTS

FAS are limiting lodging reimbursements to Harvard's negotiated discounted rates at partner hotels in selected cities most frequented by Harvard travelers. Go to http://vpf-web.harvard.edu/ofs/travel for more information, click on “Exclusive Travel Discounts” and then click on “Hotels.”  When booking reservations directly at partner hotels and not through the corporate Expedia site, it is necessary to identify the traveler as a Harvard employee in order to obtain the negotiated or discounted rate. (FAS Guidelines)

When traveling on sponsored project funds, travelers should request the hotel's government rate. A letter on University letterhead from someone representing the sponsored project documenting the funding source is usually required upon check-in. Hotels that offer government rates can be found at: http://hotelsatperdiem.com.

If renting a car, you must use the corporate ID to obtain proper coverage. (FAS Guidelines)

• HARVARD Universal Expense Form



• Missing Receipt Affidavit



• Currency Converter



• International Visitors Office



• per diem